April 10, 2003

The president, Marvin Peterson, called the meeting to order at 2:10 p.m. Present were: Mike Coyne, Libbie Bramson, Ted Raia, John Boland, Dick Laughlin, Coleman Connell, Ed Rossini, and Don Spanier. Absent due to an out of state commitment was Jim Hobin.
Also attending the meeting were Ray O’Connor and Bill Turner, members of the Oversight Committee.

John Iaizzo has accepted a position on the PBS Advisory Board. The office has not as yet received his resignation from our Board.

By motion duly made, seconded and passed unanimously, the minutes of March 3 and March 19, 2003 were approved.

Libbie Bramson, Treasurer, went over some new category changes for the 2003 budget (see attached) and mentioned that she has an appointment with James Gualario, the PBPOA accountant, on Thursday, April 17, and is making an appointment with the SunTrust banker on Monday.

Marvin Peterson explained his intended approach to the job of president. He will be a “day to day manager”. He feels the committees should be responsible for whatever respective activities they are assigned. Liaison people are expected to attend the meetings they are assigned to, and bring back whatever information is pertinent for the Board to consider.

Don Spanier asked for clarification of his status on the Board. The MSTBU informed him that circumstances did not permit his appointment to their Board for the April meeting. He assumes he will be appointed at the May meeting, so will remain on the PBPOA Board as pro temp chairman of the Community Affairs Committee until then.

Old Business
Marvin said that Waterside has agreed to pay the attorney’s fee regarding the settlement with them. Bobbie will contact Waterside to see the status of the payment. Marvin said that he signed the contract with Waterside regarding PBPOA approval of the proposed reallocation of retail space. Discussion followed with Dick Laughlin concerned with why the agreement was signed without the Board approval. Marvin was not aware an attorney was to be necessarily involved. A motion was made by Ted Raia that we accept the signed agreement, seconded by Libbie Bramson. Dick asked for discussion on the issue. Mike Coyne recommended the motion being made to ratify the action of the president in signing the agreement since it was already done. The president asked if Mr. Raia wanted to amend his motion. So amended. Seconded and voted in favor by all but one (Dick Laughlin).

The issue of an attorney’s bill for $2,450.00 from Mr. Volpe regarding Cap d’Antibes was raised. A discussion followed as to the terms of the agreement for legal services from Mr. Volpe. It was noted that the contract provides for services at an hourly rate of $250.00 and will not exceed 25 hours. Ted Raia will see to signing the retainer agreement; a motion was made and passed to pay the bill. A motion was further made and passed to ratify the prior actions of Ted Raia in retaining Mr. Volpe and establishing the parameters of his representation.

There was discussion concerning PBPOA’s participation in the Cap d”Antibes matter. The chair appointed Ted Raia and Dick Laughlin, or a designee, to represent the Board in any prospective negotiations.

Marvin entertained a motion to ratify the payment of the bill to Attorney Fred Hardt. The motion was seconded and favored by all.

New Business
New Committees for the Board were gone over by Marvin.
Don Spanier explained his concept for the Community Affairs Committee he is assigned to chair. He explained the need for someone to pick up the initiative on emerging problems. One of the functions of the Community Affairs Committee would be to publicize, through meetings throughout the community, the nature of the problem and the means of solution. Don says The Community Affairs Committee has a role to play in monitoring, activation and pursuing. Don was invited to go to a meeting with Frank Mathews on Monday, April 14 with the County Agricultural Extension Services. Marvin encouraged Don to attend.

Committee assignments were reviewed and correction was made on the list to show Libbie as the liaison for the Year-Rounders and not the chairperson. Barbara Martin is the chairperson. So corrected.

John Boland reported on the 25th Anniversary of Pelican Bay. There is a meeting next week with Kyle Kinney. Dave Trecker designated Ulla Doose as coordinator and chairperson of the 25th Anniversay celebration. He wants Lois Sabatino and her committee to become an advisory group to him (D. Trecker) and Kyle Kinney. John recommends that either the Foundation works with the committee or the remaining groups such as PBPOA, Women’s Club, Men’s Club, Rotary, etc. will run separate events also. Ted Raia made a motion that PBPOA Board supports John’s assessment of this. It was seconded by Don Spanier and voted in favor unanimously.

Dick Laughlin reported on the Legal and Governmental Affairs Committee. Mike Coyne passed out minutes of the meeting the Committee had on April 7, 2003.

Ted Raia mentioned his concern with a potential conflict of interest involving Jim Ward, Administrator with the MSTBU. The MSTBU received the site plan for Cap d’Antibes in 2001. Mr. Ward sent a letter of approval for the plan without letting the MSTBU Board view the plan. At that time he was also the administrator for the Community Development District that covers Fiddler’s Creek. Both Cap d’Antibes and Fiddler’s Creek are Gulf Bay developments. Ted questioned whether he should write a letter as a member of the Board of PBPOA or as an individual homeowner in Pelican Bay to the State Ethics Commission to report this. The Board suggested waiting to gather all the relevant facts, as they will undoubtedly be developed in the anticipated hearings in the Cap D’Antibes matter.

Bobbie Scoville asked if Target Direct Marketing could handle our two big mailings – annual dues and annual meeting announcement. Mr. Cancelliere’s written proposal showed on paper how the cost would be lowered by his services. Marvin asked Libbie to look it over and see if it could work. The Board said to make sure he doesn’t sell the mailing list.

The meeting adjourned at 4:45 p.m.

The next meeting will be on Thursday, May 8, 2003 at 2:00 p.m. in the SunTrust Bank Boardroom.