March 3, 2003

The president, Dick Laughlin, called the special meeting of the Pelican Bay Property Owners Association to order at 9:30 a.m. in the conference room of the association in the Suntrust Bank Building. Present were: General Mike Coyne, Dr. Ted Raia, John Iaizzo, James Hobin, Jr. Robert Andersen, John Boland, Mrs. Libbie Bramson, Marvin Peterson, and Alice Kay Potter. Absent: Mrs. Barbara Martin. Also present was William Turner, member of the PBPOA Oversight Committee.

Mr. Hobin moved that the date of the forthcoming annual meeting of the membership be changed from March 13, 2003 to March 19, 2003 and to be held at 7:00 p.m. in the Hammock Oak Community Center. The motion was seconded by Mr. Boland and passed unanimously.

The president stated that he had a letter of resignation to the PBPOA Board from Mrs. Barbara Martin. Individual Board members expressed regret that she was leaving the Board, that her services as chairman of the Nomination Committee and the Year-Rounders liaison would indeed be missed.

Mr. Hobin moved the following: “to rescind the previous vote of this Board to revise the entire by-laws of the PBPOA and replace that revision with an amendment to Article 8, Section 1 of the existing by-laws, as contained in the document which I am now reading”, (copy of document attached).

The motion was seconded by Gen. Coyne and passed unanimously.

Mr. Hobin then moved “instead of presenting the proposed new by-laws at the annual meeting to be held on March 19, that we present only this amended Article 8, Section 1, and an explanation for this change entitled “Why Do We Need to Amend Our By-laws?” which he read (copy attached).
The motion was seconded by Gen. Coyne and passed unanimously.

Mr. Hobin also moved that the proposed change to Article 8, Section 1 and the explanation be included in the mailing of the annual meeting notice being sent to the membership. The motion was seconded by Gen. Coyne and passed unanimously.

Mr. Iaizzo presented the report of the Nominating Committee. He put forth a slate of three candidates for election to the PBPOA Board to be voted on at the forthcoming annual meeting. The candidates were: John D’Aquanno, Jr., Coleman J. Connell, and Allan Grossman. To this slate the president added the names of Donald Spanier, Edward Rossini and Richard Petrucci.
Three Board members whose terms expire this year and who are eligible to serve an additional term were prevailed upon by their fellow directors to become candidates again for that office.

They are: James Hobin, Marvin Peterson and John Iaizzo.

In the discussion that followed it was pointed out that a total of six director slots needed to be filled: one director has resigned and five are rotating off the Board. (Mrs. Potter and Mr. Andersen are ending their second term and are ineligible for further service.)

Mr. Andersen moved that Coleman J. Connell be appointed by the Board to serve out the remainder of Mrs. Martin’s term, seconded by Mr. Iaizzo and passed unanimously.

Mr. Andersen moved that the following slate of candidates for the office of director of PBPOA be presented to the membership at our annual meeting, seconded by Mr. Boland and passed unanimously. The slate is as follows: John P. Iaizzo, James M. Hobin, Jr., Marvin F. Peterson, Donald Spanier and Edward Rossini. It was suggested that the names of Mr. John D’Aquanno and Mr. Allan Grossman be retained for consideration should future vacancies occur for the position of director.

Mrs. Potter asked the Board’s approval of the contents of the mailing of the notice of the annual meeting to the membership. The envelope would contain the following: 1.) the “proxy card”, which is stamped for return mailing 2.) the notice of the annual meeting which also lists the agenda and the slate of candidates for directors, and 3.) the proposed amendment to Article 8, Section 1, of the current by-laws and the explanation “Why Do We Need To Amend Our By-laws” authored by Mr. Hobin. This mailing must be postmarked March 5, 2003 in order to comply with the two-week advanced notice required by our by-laws. The Board indicated its approval.

After discussion, Gen. Coyne moved that “it is the official policy of this Board that the president or any other member of the PBPOA Board should not use PBPOA stationery or his or her official title when disseminating his or her personal views”, seconded by Mrs. Bramson and passed unanimously.

Mr. Peterson exited the meeting, explaining that he had to drive to Fort Myers to answer a summons to jury duty, and that he supported the above motion.

Dr. Raia moved that the secretary be directed to write a letter to the individual members of the Pelican Bay Foundation Board of Directors clarifying that the president’s letter written on PBPOA letterhead and signed by him as president and chairman of the Board and dated February 21, 2003, (copy attached) did not reflect the opinion of the PBPOA Board. The motion was seconded by Mrs. Bramson and passed unanimously.

Mr. Boland gave an enthusiastic, in-depth report of the plans and events being developed by the special committee formed to celebrate the 25th anniversary of the founding of Pelican Bay. Mrs. Lois Sabatino is chairman of this committee.

During this meeting the Board went into executive session for approximately fifteen minutes to consider a legal matter.

The meeting adjourned at 11:30 a.m.

Addendum 1. The mailing of the notice of our annual meeting to the entire PBPOA membership was accomplished by March 5, 2003. Mrs. Potter personally observed mail carrier “Michelle” place the bulk of the mailing in her US Postal Service truck at 4:30 p.m. on March 5, 2003. Mrs. Scoville personally delivered the remaining 200 addressed and stamped envelopes to the main Post Office on Goodlette Road in Naples at 5:45 p.m. that same day. Mrs. Scoville spent many hours to accomplish this task. She was assisted by volunteers: Mrs. Libbie Bramson, Mrs. Virginia Glasgow, Mrs. Carol Silvino and Mrs. Kay Potter.

Addendum 2. The letter which the Board directed the secretary to send to each Board member of the Pelican Bay Foundation was delivered to them on March 6, 2003 (copy attached). Previously the PBPOA Directors had received a draft of this letter.